Microsoft Teams

Learn more about Microsoft Teams.

Teams Logo

Teams is the latest collaboration and communications tool from Microsoft that can be used as the primary digital communication platform on your computer. It is part of the full Microsoft Office 365 Suite of products and has several features, including:

  • Instant messaging / chat functionality for staff – Similar to Skype now, single document sharing can also be done.
  • On-demand, Outlook-integrated online meetings – Create unique links for online meetings. Document sharing as well as document collaboration can be utilized.  If all participants have web cameras, full 2-way audio/video communication can be used.
  • Department, Work Team, or Project Team Shared Workspaces --  A completely new feature that integrates the features of SharePoint (for document storage and collaboration) as well as real time communication, tracking and team interaction.  Many new features and apps enhance team collaboration as well.
  • Multiple ways to access this information – You can access teams on your computer, or when you access your email via the web, or via the mobile app on your phone.



View the Video below, scroll down to learn more about the features above:

Teams Channels

In Microsoft Teams, teams are groups of people brought together for work, projects, or common interests.

Teams are made up of  channels. Each channel is built around a topic, like “Team Events,” a department name, or just for fun. Channels are where you hold meetings, have conversations, and work on files together.

The tabs at the top of each channel link to your favorite files, apps, and services.

Teams Chat

With chat, you can have private one-on-one or group conversations that are not in the public team channel. 

Teams Meetings

View, schedule, and manage appointments and meetings in Microsoft Teams to keep your team on track.

Managing Teams

As a team owner, you can add new members and guests, change members into owners, manage channels and settings, and archive a team that's no longer in use.

Crestron Flex Meeting Room Control

Learn about the touchscreen console

A meeting room console with three meetings on it.

The touchscreen console in a meeting room is the heart of every meeting. It automatically wakes up when it detects motion. On the screen, there are a few things you can do:

  • Join a scheduled meeting by selecting the meeting.
     

    Note: To get a meeting to show up on the room console, organizers should set the room as the meeting location.

  • Start a new meeting by selecting New Meeting Meet now button .

  • Make a phone call by selecting Dial pad Dial pad button and dialing a number.

  • Note: Do not dial "9" to get an outside line and 4 digit extensions cannot be used. To allow multiple participants to call in, dial the conference bridge with the Room system and give the participants the conference bridge phone number to then join the meeting.

  • Project your laptop by plugging in the cable connected to the console. Depending on the room settings, it may be projected to the room automatically, or you may have to select Present Share desktop button on the room console.

  • Select More More options button  to invite the room to a meeting, or change settings.

When you're in a meeting, you'll have options to manage your camera and mic, share content, add participants, adjust volume and end the call.

A Teams meeting room console in a meeting. width=


Invite a room to a meeting

Use outlook to reserve a room equipped with Microsoft Teams Rooms

  1. Open Outlook, and go to your calendar.

  2. Select New Teams Meeting in the Teams Meeting section or New Meeting, then Teams Meeting.

  3. Select Room Finder in the meeting scheduler or type the conference room email address.

  4. Select Show a room list and find a building or list.

  5. Choose a room from the list of available rooms.

  6. Complete the meeting invitation as you would for any other meeting before sending.

Use Teams to add a Microsoft Teams Room to an existing meeting

  1. Join the meeting from your personal device.

  2. Select Invite More People.

  3. Search for the room name (it's on the console), and select OK.

  4. Accept the call on the console to join the meeting.

Use Outlook to add a Microsoft Teams Room to an existing meeting

  1. Open the meeting in outlook on your personal device.

  2. Add the room name (it's on the console) under To or find the room using Room finder in the meeting scheduler, and send the update.

  3. If the meeting is accepted, it will appear on the console.

  4. Select the meeting on the console to join.

Join a meeting

Join a scheduled meeting

Just find your meeting on the console and select it to join.

Screen shot of meetings


Any meetings currently happening are at the top of the list. After a meeting ends, it'll stay on the screen for a little while so you can easily join again if you need to.

If a scheduled meeting doesn't appear on the console (or if the meeting tile shows More options ... instead of Join), you will need to invite the room or add the room on your personal device.

Join a scheduled meeting that's not on the console
  1. Join the meeting on your personal device.

  2. When you're choosing your audio and video settings you have the option to add a room so you can use that room's audio and video equipment. Your personal device may even detect a nearby room using Bluetooth.

    If it does, you'll see the meeting room's name and the option to Join and add this room. If the nearby room has already joined the meeting, just select Audio off to join with your audio off and avoid disrupting the meeting.
    screen show with join beacon

  3. If your device doesn't detect the room nearby, select Add a room under Other join options and search for the room you're using.
    screen shot showing other join options

  4. If you've already joined the meeting on your personal device, you can select Show participants participants button, then go to Invite someone or dial a number and search for the room name. Then, select the room and OK to call in into the meeting.

  5. Then, the room will ring. To join the meeting, select Accept on the room console.


Note: Make sure the audio on your personal device is off before you accept the call on the room console, or you could cause echo.

Start an unscheduled meeting

  1. Select New meeting New meeting button on the room console.
    A meeting room console with three meetings on it.

  2. Under Type a name or number, find the people you want to invite.

  3. Select people to add them to the list of invitees.

  4. After all the people you want to invite are on the list, select Invite. Your meeting will begin automatically.

Note: Do not dial "9" to get an outside line and 4 digit extensions cannot be used. To allow multiple participants to call in, dial the conference bridge with the Room system and give the participants the conference bridge phone number to then join the meeting.

Share Content

Share your screen with in-room participants

To share your desktop with in-room meeting participants, just connect your personal device to the appropriate cable connected to the room console.

Depending on your room settings, your screen may be shared automatically, or you may have to select Present Share desktop button  on the room console.

Share your screen with all meeting participants

There are two ways to share with both in-room and online participants from a personal device:

  1. Join the meeting on your personal device and select Share Share screen button , then the item you want to share. Go to Share your screen in a Teams meeting to learn more.

  2. Connect your personal device to the cable connected to the room console. Depending on your room settings, your screen may be shared automatically or you may have to select Share Share screen button  on the room console

Stop sharing your desktop

Select Stop presenting on the console.

Make a phone call

  1. Select Dial pad Dial pad button on the room console.

  2. Dial a number, and then select Call.

Note: Do not dial "9" to get an outside line and 4 digit extensions cannot be used. To allow multiple participants to call in, dial the conference bridge with the Room system and give the participants the conference bridge phone number to then join the meeting.

Manage a meeting

screenshot of participants page

  1. Go to Add participants participants button and find the people you want to invite.

  2. Select people to add them to the list of invitees.

After all the people you want to invite are on the list, select Invite.

Note: Do not dial "9" to get an outside line and 4 digit extensions cannot be used. To allow multiple participants to call in, dial the conference bridge with the Room system and give the participants the conference bridge phone number to then join the meeting.


Pin a participants's video

When there are multiple people sharing video in a meeting and you want to see one person’s video on your room display, select their name on the room console, then Pin

Note: This will only pin the video for the room, not for others in the meeting.

Remove a participant from the meeting

To remove someone from a meeting, select their name on the room console, then
 Remove participant.

Participate in the meeting chat
  1. Select Conversation on the room console.

  2. Go to Type a message, use the keyboard to type a message, and then tap Send or press the Enter key.
Manage audio
  • Select Mic microphone icon on the room console to mute or unmute the room mic.
  • Select Volume up or Volume down to adjust the speaker volume or mute the speaker.
  • Mute participants by going to Participants, selecting a name, and then Mute participant.
Manage video
  1. Select Camera camera icon on the room console to turn the room camera on and off.
  2. Choose which video device you want to use, or tap Camera Off to stop streaming the room's video.
Remove uploaded content

If you leave the meeting room before your scheduled meeting time has ended, you can remove any content that you uploaded for the presentation.

  1. Go to Content on the room console and select the content that you want to remove.

  2. Select Remove.

Leave a meeting

Select Leave meeting on the room console to leave a meeting.

Then, rate the call on the room console using a scale of 1 - 5 stars.




Download Teams for iOS or Android.

To begin using Microsoft Teams for your group, please contact the Helpdesk at helpdesk@fvtc.edu or 920-735-5644.




Keywords:collaborate,chat,meeting,meet, teams, instant, message, spaces, online, outlook, app, web, office, 365, email, access, IM   Doc ID:87970
Owner:Thom W.Group:Fox Valley Technical College
Created:2018-11-26 13:57 CDTUpdated:2020-03-12 11:57 CDT
Sites:Fox Valley Technical College
CleanURL:https://kb.fvtc.edu/teams
Feedback:  0   0