Email | Sending an Encrypted Email

This KB Document provides the steps to send an encrypted email.
While every effort should be made to avoid sending sensitive information via email, employees should take care to encrypt their messages when such practices cannot be avoided. Encrypting your email helps ensure that it cannot be read by anyone except the intended recipient.

This document only applies to emails sent from a Fox Valley Technical College ( email address.

Steps to Encrypt an Email:
  1. Determine if your email message or attachment contains any protected/confidential/sensitive information, such as Social Security numbers, driver’s license numbers, dates of birth, etc.

  2. If your email contains protected/confidential/sensitive data, simply add “Encrypted by FVTC” in the subject line of your email. This is not case-sensitive.

  3. To view your encrypted email, the recipient will be asked to either log in with their Microsoft account or use a one-time passcode.
    For more detail on what your recipients can expect, go here:  Email | Receiving encrypted FVTC email or copy/paste and email your recipients this link:
Contact the IT Helpdesk at or 920.735.5644 if you have any questions.

Keywordsencrypted, encryption, email, outlook, sensitive, protected encryptedemail   Doc ID101395
OwnerThom W.GroupFVTC
Created2020-04-24 09:05:47Updated2020-11-02 07:13:12
SitesFox Valley Technical College
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