Student Support | Microsoft 365 and Email Policies & Procedures

The big thing:

Your access to an FVTC email address and Microsoft 365 depends on your student status.

Why it matters:

Access can end after graduation or inactivity. Plan ahead to save files, move email, and avoid losing data.
FVTC provides official @fvtc.edu email accounts to registered program students only.

Choose your group for information on if and when you get an FVTC email, rules regarding your Office 365 account, when you will lose access and how to transition your Office 365 account.

Type
@fvtc.edu Email
Office 365 License
OneDrive Storage
Declared Program Students
✔ Yes
✔ Yes
✔ Yes
Enrolled but Not Yet Admitted to a Program
✖ No
✔ Yes
✔ Yes
NCJTC
✖ No
✔ Yes
✔ Yes
AMBER Alert
✖ No
✔ Yes
✔ Yes
APICS
✖ No
✔ Yes
✔ Yes
Supply Chain
✖ No
✔ Yes
✔ Yes
Business & Industry Training
✖ No
✔ Yes
✔ Yes
High School Student (Dual Credit)
✖ No
✔ Yes
✔ Yes
Community Member
✖ No
✔ Yes
✔ Yes

Find the FVTC Student Email Policy on our All College Policies then Students tab, and then Student Email

Declared Program Students

You get an @fvtc.edu email account.

  • Automatically becomes your preferred email address on record.
  • Sign in through the FVTC Student Email Login portal.
  • FVTC communicates with you through your FVTC email account.

What happens when I graduate?

  • Microsoft 365 access ends 1 year after graduation.
  • You'll receive a warning email 30 days before deactivation.
  • On the deactivation date, you lose:
    • FVTC email
    • OneDrive files
    • Microsoft 365 services

Good news: Transcripts, grades, and class history remain available through MyFVTC.

If you enroll in another program: Your FVTC email and services stay active.

Before Your Account is Deactivated

Email

  • Create a personal email account (Outlook, Gmail, Yahoo, etc.).
  • Tell contacts to use your new address.
  • Update third-party accounts using your FVTC email.
  • Export email, contacts, and calendars if needed.

Files

  • Download OneDrive files before deactivation.
  • Move them to:
    • Personal OneDrive
    • Google Drive
    • Dropbox
    • External storage (USB drive, hard drive, etc.)

Enrolled but Not Yet Admitted to a Program

You do not receive an @fvtc.edu email until you're admitted.

  • FVTC uses the preferred email listed in MyFVTC.
  • You can update that email anytime at MyFVTC Account Access.

You still get Microsoft 365 online services, including file storage.

Access ends:

  • After 365 days of inactivity.
  • A notice is sent 30 days before deactivation.

Before deactivation

  • Download OneDrive files before deactivation.
  • Move them to:
    • Personal OneDrive
    • Google Drive
    • Dropbox
    • External storage (USB drive, hard drive, etc.)

    I take a training in Criminal Justice, AMBER Alert, APICS, Supply Chain, or Business & Industry Training

    You do not receive an @fvtc.edu email address.

      • FVTC uses the preferred email listed in MyFVTC.
      • You can update that email anytime at MyFVTC Account Access.

      You still get Microsoft 365 online services, including file storage.

      Access ends:

      • After 365 days of inactivity.
      • A notice is sent 30 days before deactivation.

      Before deactivation

      • Download OneDrive files before deactivation.
      • Move them to:
        • Personal OneDrive
        • Google Drive
        • Dropbox
        • External storage (USB drive, hard drive, etc.)

      I am a high school student taking dual credit classes

      You do not receive an @fvtc.edu email address.

        • FVTC uses the preferred email listed in MyFVTC.
        • You can update that email anytime at MyFVTC Account Access.

        You still get Microsoft 365 online services, including file storage.

        Access ends:

        • After 365 days of inactivity.
        • A notice is sent 30 days before deactivation.

        Before deactivation

        • Download OneDrive files before deactivation.
        • Move them to:
          • Personal OneDrive
          • Google Drive
          • Dropbox
          • External storage (USB drive, hard drive, etc.)

        I am a Community Member taking individual classes

        You do not receive an @fvtc.edu email address.

          • FVTC uses the preferred email listed in MyFVTC.
          • You can update that email anytime at MyFVTC Account Access.

          You still get Microsoft 365 online services, including file storage.

          Access ends:

          • After 365 days of inactivity.
          • A notice is sent 30 days before deactivation.

          Before deactivation

          • Download OneDrive files before deactivation.
          • Move them to:
            • Personal OneDrive
            • Google Drive
            • Dropbox
            • External storage (USB drive, hard drive, etc.)

          Still Need Assistance?

          Contact our IT Helpdesk at helpdesk@fvtc.edu or 920-735-5644


          Keywords:
          policies, policy, email, program, view, email, get, send, receieve, no, 985301 
          Doc ID:
          98530
          Owned by:
          IT Helpdesk in FVTC
          Created:
          2020-03-08
          Updated:
          2026-08-05
          Sites:
          Fox Valley Technical College