Outlook | Adding Your Email Signature to Microsoft Outlook

This KB Article provides the steps to add your signature to emails in Microsoft Outlook.
Launch Microsoft Outlook.
Microsoft Outlook Reviews 2026: Details, Pricing, & Features | G2
Look in your top right corner and click the Settings gear icon.

 
In settings, go to Account> Signature
 

Click + Add Signature.
 
 
 
Insert a name for the signature and copy/fill-in your signature in the box below.
 

 
 
If you want this signature used for all messages including replies, in the section below, click Set default for new messages, set default for replies and forwards. 
 
When you are finished, click Save.
 

Fox Valley Technical College - IT Helpdesk

[National Criminal Justice Training Center | ICAC Task Force Program | APICS/ASCM Partner]

Phone: 920-735-5644

Email: helpdesk@fvtc.edu



Appleton Campus - Room A120
1825 N. Bluemound Drive
Appleton, WI 54912-2277 

Hours of support:
Monday - Friday: 7:00 AM - 4:00 PM Central Time: UTC-5
 
 
                             


Keywords:
outlook,email,signature,contact,reply outlooksignature 
Doc ID:
88214
Owned by:
Thom W. in FVTC
Created:
2018-12-05
Updated:
2026-03-11
Sites:
Fox Valley Technical College