Outlook | Open a shared calendar

This KB Document provides the steps to open another calendar in both New Outlook and Outlook (classic)

New Outlook

  1. Open Outlook

    Outlook logo

  2. Go to Calendar along the left

    Go to Calendar icon along the left ribbon
  3. Click Add Calendar

    click Add Calendar along the left

  4. Click Add from directory

    Add from directory button

  5. From the 'select an account' drop down, select your email account

    Select your account from the "Select an account" dropdown

  6. In the search box, type the name of the calendar you want to open (e.g. Operating Calendar)

    Search box, select

  7. From the 'Add to' drop down, select the group you'd like the calendar to show under (default is 'People's calendars'), and click Add

    TBD

  8. Click the X in upper-right to close the 'Add calendar' window

  9. The calendar should now be listed in the left pane under the group that was selected

Outlook (classic)

  1. Open Outlook

    Outlook logo

  2. In Calendar, select Home

    Select Calendar along the left, and go into the Home tab in the ribbon

  3. In the Manage Calendars group, select Add Calendar, and then select Open Shared Calendar...

    Home Ribbon > Manage Calendars > (+) Add Calendar

    Add Calendar dropdown > select Open Shared Calendar...

  4. Type a name in the Name box or select Name... to select a name from the address book, and click OK

    Open a Shared Calendar box > type name, and click OK

  5. The calendar should now be listed in the left pane under the Shared Calendars group


Keywords:
calendar, outlook, shared, team, email, schedule, directory, another 
Doc ID:
158099
Owned by:
Thom W. in FVTC
Created:
2026-01-26
Updated:
2026-01-26
Sites:
Fox Valley Technical College