FVTC: One Account

This Summer, FVTC will be switching to a One Account sign in for students, staff, interns, work-study and Dual Credit instructors, instead of having a separate login for each role.

As our processes, systems and security requirements change, several of our older sign-in processes at FVTC are no longer able to support current standards of safety, security and technology best practices. 

As a result, FVTC will be transitioning to using a single account sign-in for ALL USERS of FVTC systems. We are calling this project "One Account."


There are TWO major components to this change

The first is HOW you sign into FVTC systems

No matter who you are: student, staff or Dual Credit instructor, you will sign in with a nine-digit FVTC ID.

The second is a CHANGE to your FVTC email address

If applicable, your staff or student email will be updated to a different naming convention. 


PLEASE NOTE: This transition will begin on Friday, June 17 at 7:00 p.m. CDT

There will be limited access to most of our systems this weekend.  Please plan ahead.


For More Details

  • View the "Identify who you are" section below to see how these changes will affect you, your account and your email.

  • CONTRACT STAFF (Faculty, Support Staff & Management) - View the Staff Preparation section on what steps you need to take to prepare for the transition BEFORE June 17.

  • Scroll down for more answers to your questions on this change.

  • Feedback or additional questions are always welcome:  helpdesk@fvtc.edu  

Identify who you are, to see the changes to your Sign In & Email

I am a student only (Degree-Seeking, Program student)

Account Sign In

For all your FVTC Sign ins, you will CONTINUE TO USE your nine-digit FVTC ID number.

  • This includes, but is not limited to: MyFVTC Account, Blackboard and your Office 365 (FVTC Email) accounts.
  • For some systems you will have to add @fvtc.edu to the end of your sign in (e.g. 123456789@fvtc.edu)

Email Address Changes

A NEW email address will be added to your FVTC account and be delivered to your inbox:

  • Your preferred first name + a dot + your preferred last name + the last four digits of your FVTC ID number + @fvtc.edu 
    e.g. - mary.smith6789@fvtc.edu
  • If no preferred name is listed on your account, your primary or legal name will be used
  • Spaces will be eliminated, however, dashes will remain

As a courtesy, the following, existing email addresses will still be delivered to your inbox:

  • Your full ID and @fvtc.edu 
    e.g. - 123456789@fvtc.edu
  • Your first eight letters of your last name, then the last four digits of your ID number and @fvtc.edu 
    e.g. - smith6789@fvtc.edu

I am a student taking one class, training or seminar. 
This includes DUAL CREDIT HIGH SCHOOL STUDENTS, Criminal Justice, ICAC & AMBER Alert customers, APICS customers.

Account Sign In

For all your FVTC Sign ins, you will CONTINUE TO USE your nine-digit FVTC ID number.

  • This includes, but is not limited to:  MyFVTC Account and Blackboard.
  • For some systems you will have to add @fvtc.edu to the end of your sign in (e.g. 123456789@fvtc.edu)

Email Address Changes

Since you are not eligible for an FVTC student email address, we will continue to contact you using the preferred email on your FVTC account (i.e. - Gmail, Yahoo, iCloud, etc).  Your login to those email systems is not affected by this.

I am a student AND I have an Internship / Work-Study job

Account Sign In

For all your FVTC Sign ins, INCLUDING ACCESS FOR YOUR INTERN OR WORK STUDY POSITION you will only use your nine-digit FVTC ID number.

  • This includes, but is not limited to:  MyFVTC Account, Blackboard, your Office 365 (FVTC Email) accounts and any other systems you access in your current position with the college
  • You will CONTINUE TO USE the same password from your previous STAFF sign in, NOT your student sign in (this is different for you than your other classmates who have a single account).
  • For some systems you will have to add @fvtc.edu to the end of your sign in (e.g. 123456789@fvtc.edu)

Email Address Changes

A NEW email address will be added to your FVTC account and be delivered to your inbox:

  • Your preferred first name + a dot + your preferred last name + the last four digits of your FVTC ID number + @fvtc.edu 
    e.g. - mary.smith6789@fvtc.edu
  • If no preferred name is listed on your account, your primary or legal name will be used
  • Spaces will be eliminated, however, dashes will remain

As a courtesy, the following, existing email addresses will still be delivered to your inbox:

  • Your full ID and @fvtc.edu 
    e.g. - 123456789@fvtc.edu
  • Your first eight letters of your last name, then the last four digits of your ID number and @fvtc.edu 
    e.g. - smith6789@fvtc.edu
  • Your first eight letters of your last name and @fvtc.edu (your old "intern" staff account)
    e.g. - smith@fvtc.edu

Student Account Merging

PLEASE NOTE, because you have a student account and a staff account, we will be MERGING these accounts into a single FVTC Account.  You will not lose any of your documents from either of those accounts. You will use your previous staff password to access this information, NOT your student password.

I am a full-time or part-time Faculty, Support or Management staff member

Account Sign In

For all your FVTC Sign ins, YOU WILL SIGN IN WITH YOUR NINE-DIGIT FVTC ID NUMBER.

  • This includes, but is not limited to: MyFVTC Account, Blackboard, your Office 365 (FVTC Email) accounts and any other systems you access in your current position with the college
  • You will CONTINUE TO USE same password from your previous STAFF account.
  • This will ALSO include future logins into our new Workday system.
  • You will NO LONGER USE your current last name sign in for computer access, system access or any other FVTC resources
  • For some systems you will have to add @fvtc.edu to the end of your sign in (e.g. 123456789@fvtc.edu)

Email Address Changes

A NEW email address will be added to your FVTC account and be delivered to your inbox:

  • Your preferred first name + a dot + your preferred last name + the last four digits of your FVTC ID number + @fvtc.edu 
    e.g. - mary.smith6789@fvtc.edu
  • If no preferred name is listed on your account, your primary or legal name will be used
  • Spaces will be eliminated, however, dashes will remain

As a courtesy, your previous staff email address will still be delivered to your inbox.

Student Account Merging (if applicable)

PLEASE NOTE, if you have a student account in addition to your staff account, we will MERGE your student One Drive and emails into your current staff account. But you will still use your previous staff password to access this information, NOT your student password.

I am an Adjunct Instructor

Account Sign In

For all your FVTC Sign ins, YOU WILL SIGN IN WITH ONLY YOUR NINE-DIGIT FVTC ID NUMBER

  • This includes, but is not limited to:  MyFVTC Account, Blackboard, your Office 365 (FVTC Email) accounts and any other systems you access in your current position with the college
  • You will CONTINUE TO USE same same password from your previous STAFF account.
  • This will ALSO include future logins into our new Workday system.
  • You will NO LONGER USE your current last name sign in for computer access, system access or any other FVTC resources
  • For some systems you will have to add @fvtc.edu to the end of your sign in (e.g. 123456789@fvtc.edu)

Email Address Changes

A NEW email address will be added to your FVTC account and be delivered to your inbox:

  • Your preferred first name + a dot + your preferred last name + the last four digits of your FVTC ID number + @fvtc.edu 
    e.g. - mary.smith6789@fvtc.edu
  • If no preferred name is listed on your account, your primary or legal name will be used
  • Spaces will be eliminated, however, dashes will remain

As a courtesy, your previous staff email addresses will still be delivered to your inbox.

Student Account Merging (if applicable)

PLEASE NOTE, if you have a student account in addition to your staff account, we will MERGE your student One Drive and emails into your current staff account. But you will still use your previous staff password to access this information, NOT your student password.

I am a Dual Credit High School Instructor

Account Sign In

For all your FVTC Sign ins, YOU WILL SIGN IN WITH ONLY YOUR NINE-DIGIT FVTC ID NUMBER

  • This includes, but is not limited to:  MyFVTC Account (for grades) and Blackboard or any other systems you may access as a Dual Credit instructor.
  • You will NO LONGER USE your "EXT" account to sign in for system access or any other FVTC resources
  • For some systems you will have to add @fvtc.edu to the end of your sign in (e.g. 123456789@fvtc.edu)
  • Our K12 Partnerships office will be reaching out to each of you to provide you with this nine-digit number.

Email Address Changes

Since you are not eligible for an FVTC staff address, we will continue to contact you using the preferred email on your Dual Credit account.  For most of you this will be your School District's provided email account. This change does NOT affect the sign in and password to your email system.

I am an Associate Staff Member

Account Sign In

For all your FVTC Sign ins, YOU WILL SIGN IN WITH ONLY YOUR NINE-DIGIT FVTC ID NUMBER

  • This includes, but is not limited to:  MyFVTC Account, Blackboard, your Office 365 (FVTC Email) accounts and any other systems you access in your current position with the college
  • You will CONTINUE TO USE same same password from your previous ASSOCIATE STAFF account, not the password tied to your FVTC ID number.
  • You will NO LONGER USE your current last name sign in for computer access, system access or any other FVTC resources
  • Additionally if you have used your FVTC ID number in the past to sign up for courses, training or conferences, you will continue to use that same number to access those registrations.
  • For some systems you will have to add @fvtc.edu to the end of your sign in (e.g. 123456789@fvtc.edu)

Email Address Changes

A NEW email address will be added to your FVTC account and be delivered to your inbox:

  • Your preferred first name + a dot + youst name, then the last four digits of your ID number and @fvtc.edu 
    e.g. - smith6789@fvtc.edu

CONTRACT STAFF PREPARATION STEPS

STEP 1: You MUST save your desktop items before June 17

The first time you log on to your FVTC computer/laptop on June 20 it will be like logging on to the computer for the first time.  So prior to June 17th, you'll need to SAVE any items on your desktop or local drives.

We recommend moving those files to your OneDrive - Fox Valley Technical College directory or another backup location such as a USB drive.  This page has additional help for that:  Recommended Steps to Prepare for a New Computer  Please note, not ALL items on this page will be applicable

Then on June 20, use these instructions to set your computer back up:  Recommended First Steps for Using a New Computer

STEP 2: Save your internet favorites before June 17

You can add your frequently-used websites as bookmarks to your preferred web browser. You can also export and import your bookmarks to backup or transfer them.

Google Chrome icon  Google Chrome

  1. Open Google Chrome.

  2. Go to the site you want to visit again in the future.

  3. To the right of the address bar, click Star Star.

To open bookmarks faster, use the bookmarks bar. Your bookmarks will show under the address bar. Click a bookmark to open it. To turn the bookmarks bar on or off, click More MoreBookmarks > Show Bookmarks Bar.
To take all your Chrome bookmarks with you, simply export them.
  1. At the top right, click More More..

  2. Select Bookmarks > Bookmark Manager.

  3. At the top, click More More > Export Bookmarks.
To import your bookmarks from an exported file:
  1. At the top right, click More More.

  2. Select Bookmarks > Bookmark Manager.

  3. At the top, click More More > Import Bookmarks.


Internet Explorer icon Internet Explorer

  1. Open Internet Explorer.

  2. Right-click on any empty space in the area above the address bar.

  3. Select Favorites bar.

  4. Go to the site you want to visit again in the future. At the far left of the Favorites bar, click the Add to Favorites bar Add to Favorites bar button.
To take all your Internet Explorer bookmarks with you, simply export them.

  1. In the Internet Explorer browser, select View favoritesfeedsand history, or select Alt + C to open Favorites.

  2. Under the Add to favorites menu, select Import and export....

  3. Select Export to a file, and then select Next.

  4. On the checklist of options, select Favorites, and then select Next.

  5. Select the folder that you'd like to export your Favorites from, and then select Next.

  6. Type or browse to the location where you'd like your file exported. 

  7. Select Export and then Finish.

  8. Your Favorites will now appear in an htm file in the location you've specified.

  9. You'll need to be able to access this file on your Windows 10 PC, so send this file to yourself, either by emailing it, by saving it to the cloud, or by saving it onto an external storage device.
Follow the below instructions to import your Internet Explorer favorites on a Windows 10 PC:
  1. Open Internet Explorer.

  2. Right-click on any empty space in the area above the address bar.

  3. Select Menu bar.

  4. With the Menu bar visible, click on File > Import and Export....

  5. Choose Import from a fileNext > , select FavoritesNext > , and Browse to the location of your bookmarks htm file.

Firefox icon Mozilla Firefox
 
  1. Open Mozilla Firefox.

  2. Go to the site you want to visit again in the future, and click the star in the address bar.

    Click on the star in the address bar.

    The star will turn blue when the page is bookmarked and a window will pop up so you can name, move, or tag your bookmark.
To backup or export your Firefox bookmarks:
  1. Click the Library button Library button , then click Bookmarks. Scroll to the bottom and click Show all bookmarks.

  2. In the Library window, click the Import and Backup button Import and Backup button and then select Backup....

  3. In the Bookmarks backup filename window that opens, choose a location to save the file, which is named bookmarks-"date".json by default. Your Documents directory is usually a good spot, but any place that is easy to remember will work.

  4. Save the bookmarks json file. The Bookmarks backup filename window will close and then you can close the Library window.
To restore or import your Firefox bookmarks:
  1. Click the Library button Library button , then click Bookmarks. Scroll to the bottom and click Show all bookmarks.

  2. In the Library window, click the Import and Backup button Import and Backup button and then select Restore.

  3. Select the backup from which you want to restore. Choose File... lets you restore from a manual backup (see above).

  4. After choosing a backup, your bookmarks from that file will be restored. Close the Library window.

STEP 3:  Find your FVTC ID number

The week of May 16 we plan on sending out an email listing your FVTC ID number.

However, you can always find it now by going to this sitehttps://staff.fvtc.edu  

Log in with your current user ID and password and you'll see your employee ID listed on the main screen when you log in.


Answers for your Questions on the move to One Account

Why are we doing this?

Many of our current systems work better with a single account sign in, rather than handling the multiple accounts we currently use to sign in.  Our systems will now be able to better differentiate "who" you are when you sign in (no matter if you are a student or staff member).  It also prepares us in the long term for newer systems in the future.

When is it happening?

Right now we are targeting beginning the transition process in the evening of Friday, June 17

IT WILL INCLUDE DOWNTIME IN ACCESS TO OUR SYSTEMS THIS WEEKEND.

We anticipate that you will use your new login on Monday, June 20.

How does this affect me as a student?

For log in purposes?  Not much will change. You'll use your FVTC ID number to sign in.

However, if you have an FVTC email, that WILL change a bit.  See above under the heading: I am a student only (Degree-Seeking, Program Student) or if you have an internship or work-study job, please see the heading:  I am a student AND I have an Internship / Work-Study job

PLEASE NOTE:  Prepare for downtime the weekend of the transition, beginning Friday, June 17.

How does this affect me as a staff, adjunct, or Dual Credit instructor?

So, you have the biggest change to deal with.

First change?  You will drop your current sign-in name (last name or "ext" account) and use your nine-digit FVTC ID number to sign in to everything. (sometimes referred to as your employee ID or your EMPL ID).  Please note if you have multiple accounts (like a student account), we will merge all of those One Drive documents and emails into a single FVTC Account.

Second change?  You will get a new email address too IF you have an FVTC staff email.

Scroll up this page to pick the employee type you are, to read more on the changes coming to your group.

PLEASE NOTE:  Prepare for downtime the weekend of the transition, beginning Friday, June 17.

How do I find my nine-digit FVTC ID number?

Staff

Use the staff account tool:  https://staff.fvtc.edu
Sign in with your current staff user ID and password and you see you FVTC ID number listed.

Students

Use the account recovery link here:  https://account.fvtc.edu/find

So what is the benefit?

As we described above, most of it is for security and updating our sign-in processes.

However, it also helps students and some part-time staff who may have multiple accounts (for instance employees who are pursuing an Associate Degree, or our student interns, or our Dual Credit instructors who teach high school and adjunct classes). Those individuals will simply have a single account to manage all of the different hats they wear at FVTC.

It also helps you as full-time staff when students, interns or partners ask HOW they access their account, or even what account TO use. Now everyone signs in the same way with the same type of account.

Wait.  Didn't we just change our password system?

Yes, we sure did change that system.

While the password change and the One Account update are somewhat related, the two are very separate systems and updates.  While they work together and complement each other, the change is necessary to make all of our systems work now and in the future.

This link has more information on that update:  https://kb.fvtc.edu/fvtcpassword

Do I need to change my password when this happens?

No.  You will keep the same password if you have a single staff or student sign in right now.

But if you have multiple sign in accounts with us? Such as a student sign in and an intern sign in?

You will use your CURRENT staff password, not the student password.

Is this happening because of Workday?

While Workday is a new system coming this summer as well, and the Workday logins will benefit from One Account, this switch to a single account has been in discussions across many of our IT departments and systems for many years. The Workday Project did create a bit more urgency to make the change to One Account, as there are many benefits to switch to One Account at the same time.

Staff, learn more about the Workday project here:  Workday Project Site (staff only) 

I still have questions.  Who should I contact?

We know this is a lot.  So if you still have questions, maybe there's a detail above we missed, we are happy to follow-up:  helpdesk@fvtc.edu

We will continue to post additional information on this site too.




Keywords:password, account, change, ID, nine, digit, sign, in, log, access oneaccount   Doc ID:117172
Owner:Brent S.Group:Fox Valley Technical College
Created:2022-03-07 11:55 CDTUpdated:2022-05-02 15:14 CDT
Sites:Fox Valley Technical College
CleanURL:https://kb.fvtc.edu/oneaccount
Feedback:  3   1