Teams | Teams Meetings Features & Functions

Open the option you want to learn more different ways to use, navigate and collaborate in your Teams Meeting

PLEASE NOTE!  Most of the following resources listed below,  require you to hover over meeting participants to pull up this set of Meeting Controls:
Screen shot of options bar when you hover over meeting participants
We'll call this the Meeting Controls in the following help lists.

How do I mute my mic?

  1. Hover over the meeting participants to get your Meeting Controls.

  2. Find the microphone and click on it to mute (NOTE! Mute will appear when you hover over a live mic)
    Screen shot of live mic with"mute" about to be engaged

  3. Verify your mic has a line through it which means you are muted.
    Screen shot of muted mic

How can I chat with all meeting participants?

  1. Hover over the meeting participants to get your Meeting Controls.

  2. Click on the chat icon.
    Screen shot of chat in meeting icon

  3. Verify that your chat is on the right side of meeting window.
    Screen shot of where chat in meeting appears

How can I share my screen?

  1. Hover over the meeting participants to get your Meeting Controls. 

  2. Click on the Share Screen icon.
    Screen shot of share icon in Teams meeting

  3. Select the screen, window or application you wish to share.
    Screen shot of selecting what you want to share

  4. Verify you are sharing by noting a red box around the screen, window or application you selected.

  5. Click on the Share Screen icon again to turn off screen share.
    Screen shot of small share icon

How can I share a file with all meeting participants?

  1. Once the meeting has started, click on Chat on the left side.
    Screen shot of chat icon

  2. Verify that it defaulted to your current meeting as the top listed chat.

  3. Click on the Files tab at the top of the chat
    Screen shot of top bar for files

  4. Click Share in the top left corner.
    Screen shot of share link locations

  5. Select the appropriate drive or location of the file.
    Screen shot of share space for picking a drive or location of the file

  6. Select the File you want to upload

  7. Click the Share button.
    Screen shot of share button

  8. Verify the document is now in the files for that meeting.
    Screen shot of file in correct spot in Teams

How can I take meeting notes?

  1. Once the meeting has started, click on Chat on the left side.
    Screen shot of chat icon

  2. Verify that it defaulted to your current meeting as the top listed chat.

  3. Click on Meeting Notes at the top of the chat.
    Screen shot of top bar with meeting notes listed

  4. Click on the Take Notes button.
    Screen shot of take notes button

  5. Click on Notes to begin taking notes for all participants to read.
    Screen shot of notes section

How can I record the meeting?

  1. Hover over the meeting participants to get your Meeting Controls.

  2. Click on the three dots
    Screen shot of three dot icon

  3. Click on the Start Recording
    Screen shot of Start Recording

  4. Verify that there is a red dot next to your meeting timer
    Screen shot of red dot by meeting timer

    NOTE!  All participants are also notified that the meeting is being recorded.

  5. To STOP recording, get to meeting controls.

  6. Click on the three dots

  7. Click on Stop Recording
    Screen shot of stop recording link

  8. Verify you want to stop by clicking on Stop Recording again.
    Screen shot of Stop Recording verification button

    NOTE:  All videos will become available meeting notice in the chat. 
    The recorded video will be stored and shared from the OneDrive > Recordings folder of the individual who started the recording.

How can I change my camera backgrounds?

PLEASE NOTE!  If you wish to use FVTC Branded backgrounds, please go here first:
Marketing Intranet Page with FVTC Virtual Backgrounds (save background to your computer).

By default, Microsoft also has a number of default backgrounds for you to chose from.

 BEFORE JOINING A MEETING  AFTER JOINING A MEETING
  1. Click on the Meeting you wish to join.

  2. Make sure camera is on.
    Screen shot of join meeting with toggle button

  3. Click on the Show Background effects button and turn it purple (On position).
    PLEASE NOTE!  If you don't see this option your web cam is not compatible with this feature!
    Screen shot of toggle on button

  4. Click on a Microsoft background thumbnail.. and skip to Step #9... OR...

  5. Click on Add New
    Screen shot of choose options and add new link

  6. Find and select downloaded image (for instance from the Marketing site listed above)

  7. Click Open

  8. Click on newly added image (which will now appear at the bottom of your thumbnails)
    Screen shot of FVTC Background in list

  9. Click Join Now to enter your meeting with your new background image.
  1. Hover to get Meeting Controls and click on the three dots.
    Screen shot of three dots on Meeting controls

  2. Click on Show background effects
    PLEASE NOTE!  If you don't see this option your web cam is not compatible with this feature!
    Screen shot of where to add background

  3. Click on a Microsoft background thumbnail.. and skip to Step #8... OR...

  4. Click on Add New
    Screen shot of choose options and add new link

  5. Find and select downloaded image (for instance from the Marketing site listed above)

  6. Click Open

  7. Click on newly added image (which will now appear at the bottom of your thumbnails)
    Screen shot of FVTC Background in list

  8. Click on Apply to set image.
    Screen shot of apply button

Keywords:
teams, meeting, app, background, share, screen, record, notes, files, notations, features, cool, tips, tricks 
Doc ID:
103232
Owned by:
Thom W. in FVTC
Created:
2020-06-21
Updated:
2024-05-03
Sites:
Fox Valley Technical College